Privacy notice

What Project Gauge does

Project Gauge helps customers track equipment calibration, inspection and certification dates in an existing monday.com board. It reads the current board's item names, selected equipment-type column and, when configured, a selected expiry-date column. It stores requirement rules and renewal history in monday instance storage assigned to that app view.

Data processed

The app stores board, column, item and requirement identifiers; equipment-type labels; requirement names; validity and warning rules; renewal and expiry dates; certificate or reference text; monday user ID; and record, correction and void timestamps and reasons.

Equipment item names are fetched for display and are not copied into the saved Project Gauge record. The current version does not collect attachments, email addresses, passwords, API tokens, analytics, advertising identifiers or tracking cookies. Users must not enter health, personnel, payment, government identifier or other sensitive personal information.

Purpose and control

Data is processed to calculate and display equipment renewal status and retain renewal history requested by the customer. The customer controls its board data, user access, instructions and legal basis.

Storage and sharing

Project Gauge uses monday instance storage and monday's client-side hosting. It has no external application database and does not send board content to advertising or analytics services.

AI availability depends on the installed version and operator configuration. Where the optional AI Requirement Assistant is enabled, a user with editing access must confirm the disclosure before requesting a draft. Only the selected equipment-type label and policy text are sent to OpenAI through our Cloudflare-hosted gateway. The gateway receives a monday session token to verify account, app and user permissions; it never forwards that token, board/item identifiers, renewal history or certificate records to OpenAI. Do not include personal or sensitive information in the policy. OpenAI returns requirement drafts; nothing is saved to monday until the user explicitly accepts a suggestion. Disabled installations make no AI requests. On explicit request, the app writes calculated statuses to the selected board output column and sends a summary of overdue/missing item counts and the board name to the signed-in user through monday notifications. There is no scheduled background notification service.

CSV status exports and full JSON backups are downloaded to the user's device. Customers control access to these files and should store them securely. The AI gateway requests store:false and does not log or persist policy text or model output. This does not mean zero retention by OpenAI; provider abuse-monitoring and retention policies still apply. Cloudflare stores a hash of the account identifier, a UTC month and request counters to enforce service allowances. The current ledger is replaced on the first request in a new month; if no further requests occur it may remain until an authorized deletion. These hashes remain pseudonymous identifiers, not anonymous data. There are no advertising or analytics uses of this data. monday processes hosted app and board data under its applicable agreements and account settings.

Retention and deletion

The current pilot has no automatic record expiry. Records remain in the app instance until the customer removes them through an agreed procedure, the provider uses monday's supported storage administration process, or monday applies its platform lifecycle. Storage is tied to the app view and platform lifecycle; no independent durable database or automatic backup is provided. Export a full JSON backup before changing major versions or removing a view. Restoration is supported into an empty view on the same board and must be verified before relying on it. An authorized deletion request must identify the monday account and Project Gauge installation. The provider verifies the requester and coordinates with the customer account owner where appropriate.

Security

The app requests boards:read, boards:write and notifications:write. These permissions can cover boards accessible to the signed-in user; the app implementation operates on the current board and only writes statuses after the user selects an output column and explicitly requests publication. The app validates saved data against bounded schemas, relies on safe text rendering and rejects conflicting writes using monday storage versions. Operational statuses are based on customer-entered data and are not an independently certified or immutable audit record.

Your requests

Send access, correction or deletion requests to privacy@getprojectgauge.com and identify the relevant monday account and app view. Material changes to data collection or external services will be disclosed before they take effect.

Subscription access checks

For Marketplace monetization, Project Gauge checks the app plan identifier, trial status, remaining time and renewal date supplied by monday. The AI gateway checks subscription claims in the signed monday session before allowing a generation request. These subscription details are not sent to OpenAI and are not used to restart a trial. Native Marketplace pricing must be activated before this release can offer real platform-managed trials.